SPECIAL SELECTBOARDíS MEETING MINUTES
January 7,
2008
ATTENDANCE: Dale Chadbourne, Rita Sturtevant, Todd
McPhee, Daniel Skillin and Lloyd Coombs
5:00 PM
The Selectboard met
with the Town Office Staff to discuss the hiring of a Part-time/On Call office
person. Lloyd Coombs stated up front that he would be voting against hiring a
Part-time/On Call person. He said bringing in a part time person is going to be
inefficient. He stated that he
believes that none of the current employees would have the time to train the
person and do their job too. Dan
Skillin recommended that we should have more than one person be trained for
this position.
5:15 PM
a. Motion to go into
executive session for a personnel matter 1 MRSA ß405 (6) (A) – interview
prospective employees. Motion was
seconded and unanimously approved by the Selectboard.
6:15 PM
Moved, seconded and
unanimously approved to come out of executive session. No business was conducted.
b. A motion was made
to hire an on call person for known absences with a 48 hour notice after
training. The motion was
seconded. Discussion ensued
regarding when this person would work, who would be responsible for authorizing
this person to work. The original
motion and second were withdrawn and a new motion made.
The new motion was
to hire an On Call/Part-time person to work for absences approved by the Board
of Selectmen, emergencies to be approved by the Chairman or Vice Chairman of
the Board. This motion was seconded
and approved by a vote of 4-1. The
employee will work on Monday, Wednesday and Friday of scheduled vacations. Lloyd recommended that it could be an
agenda item at the Selectboard meeting held in advance of the approved
vacation.
A motion was made
and seconded to hire Jean Mank.
Lloyd will vote in the negative but not because of the person being
hired. The motion carried by a
vote of 4-1.
c. Other: Organization of Selectboard. The Administrator called for
nominations for Chairman of the Selectboard. Nominations for Todd McPhee and Dale Chadbourne were made
and seconded. The vote was 3 to 2
in favor of Dale Chadbourne. The
new Chairman then called for nominations for Vice Chairman. Nominations for Dan Skillin and Todd
McPhee were made and seconded. The
vote was 4 to 1 in favor of Todd McPhee.
Dale asked his
fellow Selectboard members to keep in contact with the Administrator a couple
times a week. He would like to
open up communication amongst the board members.
The next order of
business was to approve the By Laws of the Selectboard. Lloyd made a motion to amend the By
Laws of the Selectboard by adding a paragraph that reads as follows: ìThe Vice Chairman shall be responsible,
with the Town Administrator, for a thorough review and analysis of the
municipal budget for each of the first three quarters of the fiscal year and
for each of the last three months of that fiscal year. The Vice Chairman will advise the Board
of the results of those analyses and make appropriate recommendations.î Lloyd stated that the Vice Chair gets
an extra $500.00 per year for being Vice Chair and should take on more
responsibility. Dale questioned
whether or not this task should be held to just the Vice Chairman. Some Board
members are good at some things and other members are good at others. Three
budget items were over expended in the last fiscal year. A review should be done in April so
that any needed transfers between funds could be made. This Amendment should prevent the over
expenditures. Once we get to May
the Board would have a pretty good idea of what the expenses for June will
be. Lloyd said that we would need
to have a special town meeting to transfer the funds to cover the
overages. The motion for the
amendment was seconded and unanimously approved. It was then moved, seconded and unanimously approved to
accept the By Laws as amended.
Lloyd congratulated
Todd for being selected as the Vice Chair of the Jail Authority.
Dan asked when
applications were due in for the position of Fire Chief. They need to be submitted to the office
by the 14th of January.
Dan said he would like to see a committee formed to look at the
applications and make recommendations to the Board. He would like to see interviewing, research and back ground
checks done. This will be
revisited on the January 14th Regular Selectboard meeting agenda.
Adjournment 7:00 PM.
Lynette R. Eastman
Approved:_____________________
cc: Selectmen/Staff